Privacy Notice – Including Terms of Use​

To be able to use certain or all functions of this App, you may need to submit certain personal information. The submission of the personal data is to an extent, or entirely, optional. This privacy notice informs you about the use of personal data submitted to us. The event organizer, Loomis AB (“Loomis”, “we”, “our”, “us”), is the organization who sent you an invitation and possibly the code to the event, and/or organized the physical event connected to the App. According to applicable data privacy legislation, the event organization is the Data Controller of the personal information processed in the App. In the event of any uncertainties regarding who is the organizer of the event in any particular instance, or if you want information about how Loomis’ processes your personal data or otherwise wish to exercise your rights, please contact dpo@loomis.com with your request. Please be informed that if the use of the App is subject to an access code, the information therein, including the personal information submitted by you and others with access to the App, will be disclosed to everyone with the corresponding access to the App. If and to the extent the App is open, as decided by Loomis, the information therein, including personal information submitted by you, is accessible to anyone that may download the App from App Store or Google Play, or the like. Loomis will always comply with applicable privacy laws. Loomis will not disclose personal data to third parties without prior consent, unless specifically stated herein.
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Personal Data to be Processed

Loomis will process the following personal data, if and to the extent it is submitted by you: a) Name b) Title c) Telephone number d) E-mail address e) Employer/workplace f) Photo g) Social Media Profile(s) h) Presentation/Free text/Surveys. Further, in the case that you contact us, we store correspondence or comments, which may contain personal data, to provide better service if you contact us again.

 

Principles of Processing

Loomis will:

a) Process your personal data lawfully, fairly and in a transparent manner.

b) Collect your personal data for the stated and legitimate purposes stated in this notice, and will not process your personal data in any way incompatible with these purposes.

c) Collect and process personal data that is adequate, relevant, limited to and necessary for the purposes for which it is collected and used.

d) Process your personal data only for as long as necessary for the purposes for which it was collected.

e) Implement appropriate technical and organizational measures to prevent unauthorized access, unlawful processing and unauthorized or accidental loss, destruction or damage to personal data, thereby ensuring an appropriate level of security.

f) Take all reasonable steps to ensure that your personal data is accurate and updated without delay if Data Controller is informed or otherwise becomes aware of incorrect information.

g) Upon request, delete personal data without unnecessary delay unless there are legal grounds for continuing the processing,

Loomis may use the personal data submitted by you to contact you for marketing purposes, or as follow-up regarding the event attended by you.
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Lawfulness of Processing
Loomis collects and processes your personal data in order to provide the functionality of the mobile phone application, and as such processes your personal data based on its’ legitimate interest. By downloading and using the application, you acknowledge this processing. If you delete your account, we will treat it as an indication that you no longer wish for us to process your data, and we will delete your personal data accordingly, unless we are legally required to retain and process certain data for a longer period.

Your personal data will be processed until you have deleted your account, or no later than 14 months from when you last used the App.
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Personal Data Processors

Loomis allows a Data Processor to process all personal data for the purpose of providing the functions of this App. Such processing will include hosting the platform, storage of personal data, reading personal data in the event of support or maintenance, deletion and/or modification of personal data and transfer of data, all as instructed by Loomis. The Data Processor will store your personal data on servers that are within the EU/EEA border and are controlled by the Data Processor.

 

Transfer of Personal Data

The Data Processor engages subprocessors for providing certain services within the App. Data transfers to subprocessors outside of EU are safeguarded by EU-U.S. Data Privacy Framework. Subprocessors are being reviewed annually for compliance by the Data Processor.
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In specific occasions transfer of personal data outside of the EU/EEA to countries that have not been granted an adequacy decision by the European Commission. Such transfers could occur for the purpose of support or bug fixing of the App. All such transfers are subject to alternative transfer mechanisms, such as standard contractual clauses, where the effectiveness of the transfer mechanism has been deemed adequate.

Security

Loomis ensures that appropriate technical and organisational measures are taken to protect your personal data against unauthorised access or destruction, unlawful processing or accidental loss or damage.
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Loomis uses a secure server where your personal data is processed and limits access to personal data within the organisation. Authorisation to access personal data is provided only to individuals within the organisation, as well as within the Data Processor’s organisation, for the sole purpose of carrying out their duties.
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Your rights

You are entitled to request access to and correction of personal data as well as deletion of personal data, restriction of processing as well as object to the processing. Furthermore, you have a right to receive the personal data that you have provided in a structured, commonly used and machine-readable format (Right to data portability). You also have the right to file a complaint with the supervisory authority.
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How to delete your personal data

In accordance with this privacy policy, you may delete or request the deletion of your personal data through any of the following methods:
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Email Request:

Send an email to dpo@loomis.com requesting deletion.
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Online Form:

Via the Native Mobile App:

1. Open the app menu and tap the profile icon at the top.

2. At the bottom of the profile page; tap the “Remove your account?” link.

 

Changes to this Privacy Policy

Data Controller reserves the right to amend this Privacy Policy as required, for example to comply with changes in laws and regulations. Such a change will be available through the App.
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Terms of Use – Intellectual Property Rights

If and to the extent you choose to upload photos in the App, the Data Controller may freely use these for marketing purposes. Please note that if you upload photos of other people than yourself to the App, you must obtain their permission to do so.
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Sub-processors

Loomis uses the following subprocessors to provide the functionality of the App:
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1) Ventla International AB (EU)

Purpose: Providing the mobile application

Scope: all personal data processed within the mobile application.
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2) Microsoft Ireland (EU)

Purpose: EU based hosting and storage of Ventla services.

Scope: Encrypted storage of personal data as outlined in “Personal Data to be Processed”.
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3) Twilio, Inc (US)

Purpose: Delivery of emails.

Scope: E-mail address shared with Twilio.

Transfer mechanism: EU-US Data Privacy Framework
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4) Stream.io, Inc (US)

Purpose: Provider of chat functionality.

Scope: Name and photo of participant shared with Stream.io

Data stored inside EU.
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Contact:

For information on the Data Controller please contact dpo@loomis.com